Together for Short Lives
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Executive Assistant

Helen & Douglas House
Post date
5 April 2022
Closing date
1 May 2022
Oxford, Oxfordshire
£30,763 - £38,319 per annum
37.5 per week
Contact email

Are you a motivated and forward-thinking Executive Assistant with great attention to detail and passionate about the work we do at Helen & Douglas House? We have a brand-new opportunity for an Executive Assistant to join us at Helen & Douglas House!

In this role you will offer a high quality, confidential executive assistance, and business administrative support to the Executive Team, supporting them in achieving the strategic aims and goals of the charity.

You will be a supportive, dynamic force that empowers the Executive Team, supporting key projects and acting as a project administrator​. You will manage the annex office space and its associated budget and lead the management of Trustees meetings

This is an exciting new role where no two days will be the same, if you would like to join us then we would love to hear from you!

We are looking for candidates with the following experience and skills:

  • experience in providing high-level support at CEO/Director level, including complex diary management, documentation preparation (PowerPoints, meeting agendas, correspondence) and minute taking
  • strong knowledge and proficiency in all Microsoft packages, specifically PowerPoint and Excel and curiosity to learn about new platforms to enable the development of ways of working to improve efficiency and effectiveness
  • ability to maintain confidentiality and use discretion and diplomacy
  • self-motivated with the ability to work independently and prioritise own workload, taking a pragmatic approach to decision making
  • proven ability to constructively challenge the status quo and seek better ways of working.

We offer the following benefits:

  • auto-enrolment pension scheme with Scottish Widows (employer contribution up to 7%)
  • eyecare voucher scheme
  • 27 days holiday plus 8 days bank holiday (pro-rata for part-time)
  • cycle scheme
  • occupational sick pay and enhanced maternity pay
  • a flexible working environment
  • access to our Employee Assistance Programme
  • subsidised staff dining facilities
  • the chance to be a part of something special.

For further information, please see the Job Description and if you have any questions about the role, please e-mail or call the People Resourcing Team on 01865 794749.

Please note the closing date for this role is 1st May 2022 and interviews will take place on 13th May 2022.

If you would like to join us, please click here to apply today!

Helen & Douglas House is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We are an equal opportunities employer and value the benefits of a diverse workforce. We positively encourage applications from all areas of the community.

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